Editor
Château de Cormicy
2, rue du Prieuré (adresse postale)
Rue Désiré Masse (accueil du Château)
51220 Cormicy
+33(0)6 23 15 02 71
Company name: Le Château de Cormicy
SIRET : 84513374300011
N° TVA : FR12845133743
RCS : Reims D 845 133 743
Directors of publication:
Blanche-Marie Berthelot / Laëtitia Pocquet
Project Management
Guest & Strategy
Development & Integration
Fabien Herlédan
Hosting
OVH
www.ovh.com
Payment of a deposit
The Tenant undertakes to pay, on the day of the reservation, to the Landlord, a sum corresponding to 50% of the total amount of the rental as a deposit, and to hand over to the Landlord the contract which has been read, signed and initialled by the Tenant. The Tenant’s commitment shall be deemed firm and definitive upon delivery of the deposit to the Landlord. The reservation shall be guaranteed to the Tenant only after the deposit has been cashed by the Landlord. If the deposit is not collected, the contract may be considered null and void and the Landlord shall remain free to enter into a rental contract with any other person of his choice.
The deposit is cashed upon receipt. The deposit can be paid :
- by bank check made out to SARL DU CHÂTEAU DE CORMICY,
- either in cash (within the legal limit of 1 000 €)
- or bank transfer.
Payment of the balance of the rental amount
The Tenant agrees to pay the balance of the rental amount at least 15 days prior to the date of the scheduled reception. In the absence of such payment, the contract may be considered terminated at the initiative of the Tenant. The deposit paid shall remain the property of the Landlord and the Tenant shall be required to pay the full balance of the rental to the Landlord. The Landlord shall remain free to enter into a rental agreement with any other person of its choice.
Article 1: Hours of availability of the reception venue
The hours of availability are as follows:
- The day before the reception: from 4pm (to prepare if the room is free)
- The day of the rental : from 08h00
The end of the rental period must be organized so that the rented premises are vacated at the times mentioned above. Failure to respect these hours may result in a deduction of 160 € per additional hour from the security deposit. The extension in the premises (overtime) is limited until 12:00 am the day after the reception.
Article 2: Designation of the premises
Landlord provides Tenant and its guests with the following premises:
- a library lounge,
- a reception room of about 60 m2,
- the park of the castle of Cormicy
- four toilets with toilet paper, towels and soap,
- a hard parking outside the castle with night lighting.
Article 3 : Services included in the rental package
As part of the rental package, the Landlord agrees, on a limited basis, to provide the Tenant with the following services:
- Access to water and electricity within the limits of the power of the electric meter,
- the provision of round and rectangular tables and chairs according to the number of guests, and additional tables for the buffet,
- cleaning of the reception area and the equipment provided after the reception.
Are not included in the rental packages and are therefore at the initiative and expense of the Tenant, all other services and in particular:
- the use and selection of a caterer and service personnel,
- the use and selection of an entertainer for the reception as well as the additional sound and lighting equipment,
- the installation, decoration and tidying of the reception room as well as the equipment provided by the Lessor (tables and chairs),
- or any other services not included in the rental package.
Article 4: Security deposit
The Tenant undertakes to pay the Landlord the sum of 4500 € as a security deposit, at least 8 days before the day of the reception. In the absence of such payment, the contract may be considered terminated at the Tenant’s initiative. The deposit paid shall remain the property of the Landlord and the Tenant shall be required to pay the entire balance of the rental to the Landlord. The Landlord shall remain free to enter into a rental agreement with any other person of its choice.
The Lessor reserves the right to collect the security deposit if it deems it necessary.
After receipt, the Landlord shall retain this amount for 8 days. If no damage or deficiencies are noted and at the end of the 8-day period mentioned above, the Landlord shall return said sum by mail to the Tenant’s address mentioned at the head of this contract.
The Landlord reserves the right to retain the security deposit in the event of any damage caused by the Tenant or his guests during the occupation of the premises. The return of the security deposit shall be made after deduction of the amounts to be paid by the Tenant to restore the premises and make the necessary repairs. In this respect, the Landlord is entitled to deduct from the security deposit the amounts corresponding to
- The total value of the replacement cost of broken, cracked, chipped or deteriorated objects, furniture or equipment;
- Compensation for damage of any kind to floors, walls, ceilings, stairs, openings, windows, green spaces and other components of the reception area, or for their replacement if necessary.
The amount of the deductions shall be duly justified by the Lessor, in particular on the basis of invoices and estimates.
The Tenant agrees to pay the Landlord additional compensation on the basis of receipts provided by the Landlord, in the event that the total amount of damage caused by the Tenant or his guests exceeds the amount of the security deposit. In the event of refusal by the Tenant, the Landlord may assert its rights before the competent court.
Article 5: Obligations of the parties
Obligations of the Tenant
- The Tenant agrees to provide the Landlord with a certificate of civil liability in accordance with the conditions set forth in Article 9 “Civil Liability and Insurance”.
- The Tenant undertakes to pay the Landlord the deposit due on the day of reservation of the place of reception, and the balance of the rental amount at least 8 days before the day of the reception.
- The Tenant agrees to pay the Landlord the security deposit provided for in Article 4 “Security Deposit” at least 8 days before the day of the reception.
- The Tenant undertakes, on its own behalf and on behalf of its guests, to enjoy the premises peacefully, in good faith and in accordance with the purpose of the premises. In all cases, the Tenant is solely responsible for damages and incidents caused by him or by his guests without the responsibility of the owner of the premises and that of the company SARL DU CHÂTEAU DE CORMICY being able to be sought.
- The tenant commits himself for his own account and for the account of his guests to respect the rules, precautions and prohibitions dictated in the present contract, and in particular not to reach the places not aimed in the article 2 “Designation of the places”.
- The subletting or transfer of this contract to a third party is strictly forbidden under penalty of termination of the contract, the full amount of the rental remaining with the Landlord.
- It is forbidden for the Tenant to attach to the walls, furniture, woodwork, floors, galleries, pillars, ceilings, doors and windows objects that would have the effect of deteriorating these elements (nails, tacks, staples,…), to modify the existing installations and to move any furniture and knick-knacks without the agreement of the Landlord.
- All repairs, regardless of their importance, made necessary by the negligence of the Tenant, will be charged to the Tenant in accordance with Article 4 “Security Deposit”.
- Animals are not allowed in the rented premises.
- The use of confetti, streamers, cotillions, smoke bombs, firecrackers or other special devices is prohibited.
- Fireworks are only authorized with a professional having all the authorizations as well as the agreement of the Lessor and the Town hall of Cormicy.
- All installations outside the reception hall (tents, marquees, barnum,…) must be previously authorized by the Lessor, on locations that he will determine. These installations are the responsibility of the Tenant.
- Any noisy and harmful activity outside the reception hall is prohibited. The Lessor reserves the right to limit the volume of the sound system, particularly the bass, which must be installed inside the reception room, regardless of the nature of the event.
- The parking of vehicles is authorized only on the parking lot provided for this purpose outside the castle.
- The choice of the caterer is free. The caterer must not wash the dishes on site. The caterer must ensure that he/she brings as much equipment as possible that uses a source of energy other than electricity, and in any case, that he/she does not install more electrical equipment than equipment that uses another source of energy so as not to overload the electrical installations. A supplement of 600 € will be requested from the Tenant if this obligation is not respected.
- The choice of the sound system is free. The sound equipment must be installed and uninstalled inside the reception room, during the hours of availability of the premises.
- Access to the electrical panel of the rented buildings is not authorized except in the presence of the Lessor.
- The reception room is rented with standard chairs and tables provided by the Lessor according to the number of guests. The tables must be covered by the Tenant before their use (cloth or paper tablecloths, etc.). The Tenant shall be responsible for all other materials and equipment (tablecloths, cutlery, glassware, napkins, etc.). Decorative items and other equipment may be rented to the Lessor in addition to the rental fee.
- Before his departure, the Tenant must tidy up the premises in accordance with the provisions of article 7 “Tidying up and linen”.
- It is strictly forbidden to smoke in the reception room in application of the Decree n°2006-1386 of November 15, 2006.
- The Tenant shall leave the premises at the time stipulated in Article 1 “Hours of availability of the reception room” or at any other time convenient to the Landlord or his representative.
- The Landlord reserves the right to require the Tenant to remove from the premises any person who does not respect the basic rules of good manners and civility or whose behavior is contrary to the proper execution of this contract.
Obligations of the Lessor
- The Lessor undertakes to provide the Tenant with the premises and services as described in Article 2 “Designation of the Premises” and Article 3 “Services included in the rental package”.
- The Lessor undertakes to provide clean reception rooms and the adjoining garden properly maintained.
- The Lessor agrees not to interfere with the Tenant’s enjoyment of the premises during the entire rental period.
Article 6: Conditions of cancellation and termination
Any termination must be notified by registered letter with acknowledgement of receipt, the postmark being proof in case of dispute.
Termination at the initiative of the Tenant
Any termination of this agreement at the initiative of the Tenant must be sent to the Landlord by registered letter with acknowledgement of receipt to the address indicated at the top of this agreement.
In any event, the deposit paid by the Tenant shall be retained by the Landlord, regardless of the reasons given.
If the contract is terminated more than 6 months prior to the date of receipt set forth in Article 2 above, the Tenant shall not be required to pay the balance of the rental to the Landlord.
If the contract is terminated less than 6 months prior to the date of receipt set forth in Article 2 above, the Tenant shall pay 50% of the balance of the rental to the Landlord.
If the contract is terminated less than 1 month before the agreed date of receipt, the Tenant is obliged to pay the full balance of the rental to the Landlord.
If the Tenant does not show up within 8 days prior to the day of the reception and fails to pay the balance of the rental and/or the security deposit, this contract may be terminated to the exclusive detriment of the Tenant, who shall be required to pay the entire balance of the rental to the Landlord.
The deposit paid for the reservation of a contracted reception date is not transferable to another reservation date.
If the day is shortened or if the event does not take place, the totality of the price will remain with the Lessor. It will not be refunded under any circumstances.
Termination at the initiative of the Lessor
Before taking the premises
In the event of termination of this contract by the Landlord within 6 months prior to taking possession of the premises, for any reason whatsoever, except in the case of force majeure or an act of a third party, the Landlord shall pay to the Tenant twice the amount of the deposit received.
In the event of force majeure or the act of a third party, which includes any event that renders the premises unfit for rental, the Lessor shall be exempt from any liability for the partial or total non-performance of the contract. The Tenant shall be offered an alternative rental date. If the Tenant is unable to accept the new date proposed, the Landlord shall proceed with the sole refund of the deposit received.
In both cases, the restitution of the amounts due will be sent to the Tenant by registered letter with acknowledgement of receipt within 15 days of the notification of the cancellation.
After the premises have been taken (i.e. from the time the premises are made available)
The contract may be terminated by the Landlord after the premises have been made available and before the end of the reception either in the event of serious breaches of the obligations of the Tenant or his guests (proven deterioration of the rented premises, complaints from the neighborhood, failure to respect the purpose of the premises, acts of aggression and violence between the guests and/or towards the Landlord or his representatives, etc.); or in the event of force majeure independent of the parties.
- In the event of a breach of the Tenant’s obligations
Termination may be made by simple verbal notification, with immediate effect and without notice. The Tenant is obliged to leave the premises within one hour of the verbal notification.
The parties expressly agree, as a penalty clause, that regardless of the cause of termination, the full amount of the rental shall be retained by the Lessor. In addition, the Lessor may retain the security deposit under the conditions set forth in Article 4 “Security Deposit”.
- In case of force majeure
In the event of force majeure, the Tenant shall be offered another rental date. If the Tenant cannot accept the new date proposed, the Landlord shall reimburse the Tenant the amount of the rental fee for the hours lost (i.e. the hours during which the Tenant was to continue to use the premises). This reimbursement shall be sent to the Tenant by registered letter with acknowledgement of receipt within 15 days of the notification of the cancellation.
Article 7: Storage and laundry
The Tenant is required to tidy up the premises and the equipment made available to him (tables, chairs, etc.) before his departure.
The Tenant is obliged to make the necessary arrangements for the removal of waste (empty bottles, paper, household and organic waste, recyclable items). Otherwise, the Landlord shall be entitled to deduct an additional 100 € from the security deposit in case of non-compliance with this clause.
Flowers, drinks, food, decorations will be taken away at the end of the rental period.
The cleaning of the rented premises is included in the rental package. However, if the premises and exteriors are left in an abnormal state of dirt, the necessary amount (in addition to the rental package) will be withheld from the security deposit for cleaning work (for example, in case of candle wax on the walls or floor, garbage …)
Article 8: Security
For the safety of persons and for the preservation of the premises, Tenant shall limit access to the premises to those persons specified in this Agreement. The Tenant agrees to ensure this obligation throughout the rental period. The Tenant is hereby informed that fire-fighting facilities are available on the premises and agrees to verify that the emergency exits are always free, both inside and outside the premises, and that the fire extinguishers remain visible and accessible.
Underage children remain under the full responsibility of their parents or legal guardians, who must ensure their close supervision.
The use of the fireplace must be previously authorized by the Lessor who is the only one authorized to light the fire, subject to suitable atmospheric conditions. The Tenant agrees to prohibit access to minors.
Article 9: Civil liability and insurance
The Tenant shall be held civilly liable for any damage or injury that may be caused to the Landlord, to the Landlord’s property or to third parties during the rental period, whether by the Tenant or by its guests, suppliers or service providers.
The Tenant shall provide the Landlord, at least 8 days before the premises are made available, under penalty of termination of this contract to the sole detriment of the Tenant, with civil liability insurance expressly mentioning the rental of a reception venue, covering its liability beyond the security deposit provided for in Article 4 “Security Deposit” and guaranteeing all events and incidents related to the performance of this contract (fire, accidents, damage,…).
The Lessor declines all responsibility in case of accidents occurring during the provision of the rented premises to the Tenant.
The Lessor declines all responsibility for damage of any nature whatsoever (theft, damage, etc.) which may affect the objects, effects or materials brought by the Tenant, by his guests, by his suppliers or by his service providers, including for vehicles parked in the parking lot, as well as any damage caused to persons.
Animators and organizers of musical or theatrical events are responsible for the payment of royalties and other taxes related to their performances.
The Tenant and its insurers waive all recourse against the Landlord and its insurers.
Tenant and its insurers shall indemnify and hold Landlord and its insurers harmless against any action of any kind brought against them by guests, suppliers or service providers. The Tenant shall inform its own insurers of these provisions.
Article 10: Applicable law
Only French law is applicable to this contract.
Article 11: Disputes
The Tenant is informed that he/she may, in any case, resort to a conventional mediation or to any alternative method of dispute resolution (conciliation, for example) in case of dispute.
Article 12 : Election of domicile of the parties
For the purposes of the present contract, the parties elect domicile at their respective addresses indicated at the head of the present contract. Any modification must be notified to the other party by registered letter with acknowledgement of receipt, in order to be enforceable.